College Art Association

CAA News Today

Grants and Special Programs Manager

posted by CAA — Aug 04, 2017

College Art Association
50 Broadway, Fl 21
New York, NY 10004
Date posted: August 3, 2017

Position Title: Grants and Special Programs Manager
Supervisor: Director of Programs and Publications
Full-time, salaried with benefits.


Founded in 1911, the College Art Association (CAA) is the preeminent international leadership organization in the visual arts, promoting the field through intellectual engagement, advocacy, programs and a commitment to the diversity of practices and practitioners.  Each year, CAA offers an Annual Conference, publishes two scholarly journals and offers a variety of other programs. Visit CollegeArt.org for a complete description of programs and offerings.

CAA has more than 9,000 members worldwide. The majority of members are curators, art historians, scholars, visual artists and designers.

Responsibilities include:

  • Develop and foster relationships with foundation representatives, jury members, and Affiliated Society liaisons.
  • Working with the Development Manager and other CAA employees, generate and oversee proposals for identified programs and projects. Write proposals, budgets, reports, and other ancillary materials.
  • Manage grants by: developing internal reporting systems, managing the grants calendar, writing reports, maintaining detailed historical records, working with staff to ensure each program or project is meeting proposal conditions and expectations. Monitor and manage grants income goal.

Program Support:

  • Manages all administrative tasks related to Fair Use Initiative, Affiliated Societies, RAAMP, awards and other CAA programs.
  • Provides support to the Committee on Intellectual Property, which promotes education and programming about Fair Use.
  • Supports other CAA grant-based projects by providing outreach to targeted communities; supporting program development; and assisting with documents related to grant management.

Publication Grants Program Support:

  • Responsible for one semiannual and two annual publication grants, serves as liaison to grant juries, originates grant proposals with other CAA employees, and writes report narratives.
  • Coordinates grant applications, circulates applications to jury members, and attends jury meetings.
  • Additional responsibilities include: processes requests for grant payment, checks incoming book proofs for adherence to grant guidelines, manages correspondence with applicants, and maintains records of grant activities.

Manages Awards for Distinction Program:

  • Manages thirteen awards-jury activities, including jury appointments, conference calls to select awardees, and notification to awardees.
  • In collaboration with Program Manager, coordinates the CAA conference awards ceremony including arrangements for awardees as needed, content creation for awards, and publication of award citations. Maintains database of awardees.

Manages Affiliated Societies Program:

  • Reviews applications and cultivates programs and services for CAA’s Affiliated Societies.
  • Ensures that all databases and webpages are up to date and accurate.

Required Qualifications:

  • Minimum B.A., preferably in the visual arts, art history or related field.
  • Minimum of three years experience with grant writing and management.
  • Program development experience and previous experience with non-profit administration preferred.
  • Experience with budget development and monitoring.
  • Knowledge of contracts and agreements preferred.
  • Ability to organize work, follow through on details, and meet deadlines. Must be able to communicate clearly and regularly about project goals.
  • Excellent writing and editing skills and oral communication.
  • Flexibility, creativity, and initiative.
  • Ability to work independently and in collaboration with others. Some night and weekend work may be required, as well as some travel.

Interested individuals should submit a cover letter, resume and salary requirements to Tiffany Dugan, Director of Programs and Publications via email (with “Grants and Special Programs manager” and applicant’s last name in subject line) at tdugan@collegeart.org.  No telephone inquiries will be accepted.  Applications accepted until all positions are filled. Please include the names and contact information for three references who can speak to your ability to perform the tasks requested.

The College Art Association is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, gender expression or political affiliation.

HOH/TD/August 3, 2017

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