CAA News Today

Conference Submissions for CAA 2019

posted by CAA — Feb 27, 2018

CAA 2019 Annual Conference
February 13-16, 2019
New York, NY
Hilton Midtown

Beginning March 1, 2018, CAA members are invited to submit the following proposals for review to the 2019 CAA Annual Conference Committee: Complete Sessions, Sessions Soliciting Contributors, and Individual Paper/Project proposals. Submissions that cover the breadth of current thought and research in art and art practice, art and architectural history, theory and criticism, studio art, pedagogical issues, museum and curatorial practice, conservation, design, new media, and developments in technology are encouraged.

Deadline to submit: April 27, 2018

Complete Session
The organizer has complete information about the session including names and affiliations of all session participants, presentation titles, abstract texts, etc.

Session Soliciting Contributors
The organizer proposes a session title and abstract that will require a call for participation. The list of accepted Sessions Soliciting Contributors will be posted on the CAA website in late June or early July, 2018. Session organizers select papers and projects based on their own requirements. See CAA 2019 Call for Participation section below for more information.

Individual Paper/Project
An individual CAA member may submit an abstract (with title), which, if accepted, will be included in the 2019 conference as part of a composed session with others accepted in this category based on subject area or compatible content.

OPENS: March 1, 2018
DEADLINE: April 27, 2018

Please note: To submit a proposal, individuals must be current CAA members. All session participants, including presenters, chairs, moderators, and discussants, must also be current individual CAA members. Please have your CAA Member ID handy as well as the member IDs of any and all participants as this is a required field on the submission form. Please note that institutional member IDs cannot be used to submit proposals. If you are not a current individual member, please renew your membership or join CAA.

The Annual Conference Committee members review over 800 submissions each year. They take into account subject areas and themes that arise from accepted proposals to present as a broad and diverse a program as possible. The Committee selects between 250-300 sessions for each conference and it must, at times, make difficult decisions on submissions of high merit.

CAA schedules the conference program so that there are back-to-back sessions with similar content. However, given the number of sessions, this is not always possible. All sessions are 90 minutes in length and are scheduled Wednesday, February 13, through Saturday, February 16, in the following timeslots:

  • 8:30—10:00 AM
  • 10:30 AM—12:00 PM
  • 2:00—3:30 PM
  • 4:00—5:30 PM
  • 6:00—7:30 (Thursday, February 14, and Friday, February 15, only)


CAA Affiliated Societies and CAA Committees may each submit for one guaranteed session in the Complete Session or Session Soliciting Contributors category according to the general session proposal deadlines. Visit Affiliated Society membership for more information on participating in the CAA Annual Conference.


  • Session and paper/project abstracts should be no more than 250 words in length.
  • Please follow the Chicago Manual of Style for your submission.
  • The accuracy of information in the submission is important as, if selected, it will be transferred to the conference program, abstracts booklet, website, etc., exactly as written.


  • March 1 – April 27: Call for Proposals (includes Complete Session, Session Soliciting Contributors, Individual Paper/Project)
  • Early July: Notifications sent to all submitters
  • Early July – early August: Call for Participation for accepted Sessions Soliciting Contributors posted on CAA website
  • End July: Notifications sent to accepted individual paper/project participants regarding composed session configurations
  • Late August: Organizers of Sessions Soliciting Contributors finalize session information and notify accepted contributors
  • September 4: Deadline for updated accepted session content entered into portal by original submitter for all categories for print and web publications (includes any required edits to abstracts, titles, and speaker order)
  • mid-September: CAA 2019 Annual Conference schedule finalized
  • October 8: CAA 2019 Annual Conference schedule posted on CAA website; online conference registration opens
  • December 16: Early conference registration closes
  • December 17: Advance conference registration opens
  • February 8: Advance conference registration closes


Professional Development Workshops
OPENS: May 15, 2018
DEADLINE: August 15, 2018
CAA welcomes current CAA members to share their expertise with colleagues in Professional Development Workshops. Workshops are ninety minutes in length and content ranges from business strategies and negotiation, finding grants and fellowships, marketing, audience engagement, education on new technologies, and more.

Exhibitor Session
OPENS: May 15, 2018
DEADLINE: September 14, 2018
Registered exhibitor at the 2019 conference are welcome to propose full sessions or workshops (ninety minutes in length) for inclusion in the full-conference program. These sessions should convey practical information, professional expertise, or historical/scholarly content and may not be used for direct marketing, sales or promotion of products, publications, or services or programs.

Call for Participation for accepted Sessions Soliciting Contributors
The CAA 2019 Call for Participation (CFP) for accepted Sessions Soliciting Contributors will be posted on the CAA Annual Conference website on May 14, 2018. Submissions will be accepted for review through June 21, 2018.

Beginning May 14th, single paper or project submissions in response to the CFP should be sent directly to the session chair(s)—if there is more than one session chair, send materials to both chairs. Proposals should include a proposal form (found at the end of the CFP), an abstract of your presentation, a cover letter to chair(s), a shortened CV, and work documentation (if necessary).


Q: Do I have to be a CAA member to submit a proposal?

A: All conference participants (presenters, chairs, discussants) must be CAA members to participate in the annual conference. A CAA member ID number will be requested for all conference participants in the online submission form. However, if you do not have all CAA ID numbers available for participants, you may enter them when you obtain them. If you are not a member of CAA at the time you submit the proposal, you will not be prevented from submitting. You may work on the submission in stages until the proposal deadline.

Q: Is CAA membership required to participate on a CAA session?

A: Yes, ALL session participants (presenters, chairs, discussants) must be members of CAA in order to participate in vetted conference sessions.

Q: Is CAA membership required to participate on an Affiliated Society guaranteed session?

A: Yes, all session participants (presenters, chairs, discussants) must be members of CAA in order to participate in guaranteed Affiliated Society sessions.

Q: Can someone who is not a CAA member participate in a panel?

A: We require all conference session participants to be CAA individual members.

Q: How long is a session?

A: All CAA 2019 sessions are ninety minutes in length. Please plan either session or paper/project presentations accordingly.

Q: How many people should be on a panel?

A: For a traditional ninety-minute session, we suggest one chair, four participants, and one discussant. This format allows introductions, fifteen-minute presentations, and Q&A. CAA encourages innovative session formats but all session participants must plan accordingly.

Q: How many ways can I participate in conference sessions?

A: To allow a greater number of CAA members to participate in the conference, CAA members can participate in the following roles only once during a conference: chair, presenter, discussant. They can serve in all three roles, but cannot perform any of these roles more than once. For example, they can serve as chair and present in one session, and serve as discussant at another session, but cannot present twice.

Q: Can I attend the session for free if I am presenting on that session?

A: While you cannot attend a session for free, even for the one you are presenting in, we do offer a number of conference registration options including full registration, day passes, and single session time slot tickets.

Q: Can I plan something other than a traditional panel?

A: YES! Feedback from our attendees reveals that they want to take in information and learn in formats other than several people sitting at table in front of a session room. They very much want more interaction with panel participants. We strongly encourage you to think about presenting your content in a manner other than the traditional panel format. While planning your session, you are reminded that we cannot deviate from the ninety-minute time limitation.

Q: Can I have a two-part session?

A: The Annual Conference Committee aims to include as many contributors as possible reflecting the range of scholarship and expertise. In the submission process, please make the request and the committee will evaluate this based on the number of subject areas received as well as the logistical possibilities.

Q: If I am selected to participate as an individual paper/project participant how is my session arranged?

A: Accepted individual paper/projects are organized by the Annual Conference Committee and the CAA staff into what is called Composed Sessions with other individual paper/projects based on subject area or compatible content. Since there is no formal chair for Composed Sessions a mentor is assigned to the group to provide guidance as needed. Sometimes participants identify one in the group to act as chair, sometimes a CAA member outside the group is asked to lead, other groups choose to go without this formal role.

Q: Are there sessions that are free and open to the public?

A: The mid-day time slot (12:30 – 1:30 PM) is free and open to the public. This time slot is reserved for business meetings and special conversations on hot topics for the field. There are other events throughout the conference which are also free. Check the schedule when it is posted in October for details. Please remember to check back often as the schedule is updated as the conference approaches.

For more information about session proposals for the 2019 Annual Conference, please contact Michelle Stanek, CAA manager of programs, at 212-392-4405 or Tiffany Dugan, CAA director of programs and publications, at 212-392-4410.