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Important Deadlines

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Photo: Stacey Rupolo

CAA 111th ANNUAL CONFERENCE EXHIBITS CALENDAR

Friday, November 18, 2022 Priority application deadline for Book and Trade Fair exhibitor applicants. Take advantage of your history of past participation in the conference and apply by this deadline to receive the most favorable location in the exhibit hall. 

Monday, November 28, 2022 First round of in-person booth assignments; confirmation packages mailed. 

Wednesday, December 21, 2022 Final deadline for uploading your exhibitor information to the in-person exhibitor index for the in-person conference online program. 

Wednesday, December 21, 2022 Final deadline for Book and Trade Fair applications and full payment; all remaining confirmation packages mailed. 

Friday, January 6, 2023 Deadline to submit names of exhibitor staff for conference registration/exhibitor ID badges. You will receive an email and link to submit the names. 

Tuesday, January 24, 2023 Deadline for making hotel reservations to receive the conference discount guest room rate.  

Friday, January 27, 2023 Deadline for exhibitor content to be uploaded to virtual exhibits.  


2023 Conference in-person, on site exhibitor schedule: 

Wednesday, February 15, 2023 

9:00a.m. - 5:00 p.m., Exhibitors pick up registration packages and badges. Load in and set up in Exhibit Hall. 

Thursday, February 16 – Friday, February 17, 2023 Exhibits open to conference attendees. 

9:00 a.m.–6:00 p.m., Thursday and Friday. 

Saturday February 18, 2023 Exhibits open to conference attendees. 

9:00 a.m.–2:30 p.m. Last day of exhibits. 

Saturday February 18, 2023  

2:30–5:00 p.m. Exhibitor dismantle and load out. 

Thursday, April 14, 2023 – Virtual exhibits close at 5:30 p.m. EST