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Jobs & Opportunities

Careers at CAA

CAA is the organization supporting all professionals in the visual arts. Open positions and internship opportunities are listed here as they become available.

Full- and Part-Time Positions

Position Title: Manager, Strategic Planning, Diversity & Governance   

Position Level: Full-Time, Salaried   

Position Summary: 

The Manager of Strategic Planning, Diversity & Governance reports to the Executive Director and CEO and is responsible for coordinating the activities of the Executive Director with respect to relations between the Board of Directors, Committees, and other related parties. 

The Manager supports the Executive Director and Board, but must also possess the skills to articulate the Director’s vision as it relates to strategic planning, diversity and inclusion programming as well as governance of the Association. 

The ideal candidate will have a minimum of three-five years’ experience working in an executive assistant or board liaison capacity. Must possess excellent verbal and written communication skills and exhibit a high level of judgement and sensitivity communicating with a broad range of constituents.   

Duties and Responsibilities: 

Administrative 

  • Providing administrative support, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf 
  • Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters 
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary 
  • Maintaining comprehensive and accurate records  
  • Performing minor accounting duties  

Governance 

  • Develop and maintain organized and digitally accessible structures for keeping board documents and other relevant information. Examples of such documents include agendas, minutes, resolutions, handbooks, etc. In the case of resolutions, work with CAA relevant staff and/or board members to ensure resolutions are enacted and maintained in an easily accessible and searchable format. 
  • Assist staff in assembling board meeting materials, and ensure all reports/information are accounted for. 
  • Distribute final documents for each board and Executive Committee meeting and ensure they are all available in shared drive. 
  • Act as primary point person for document requests by board members. 
  • Track nominees who are not appointed (board, committee chairs, juries, et) so that CAA has recruitment lists to draw on to fill vacancies. 
  • Serve as conduit of communication between Executive Committee and full board; make sure EC meeting minutes are shared with board once they are approved by EC. 

Liaison 

  • Manage and communicate member recruitment, onboarding, and ongoing meetings and communications with Board, Executive, and 13 professional committees composed of association members.  
  • Translate the Director’s vision and strategy in written and oral communication to all members and related parties (Board, Committees, and other affiliates). 
  • Working with the Executive Director, develop understanding to enable communication of  day-to-day, weekly, and monthly planning as it relates to staff meetings, and Board and Executive Committee meetings.  
  • Within the context of the overall organizational digitization effort, play a crucial role in the transition of communications with Board and Committees from manual to digital (Teams-based) interactions via Microsoft Dynamics 365 suite of applications. 

Strategic Planning 

  • Assimilate the strategic planning goals of the executive director and communicate such goals in team meetings and planning with the Board and staff so that all parties are in alignment.   
  • Track and maintain databases and schedules as they relate to strategic planning, including fundraising, diversity and inclusion programming and operations. 

Skills: 

  • Microsoft 365 applications, including Teams and Excel 
  • Project management, software and resources 
  • Excellent written and oral communication skills 
  • Ability to prioritize tasks 
  • Obtain, synthesize, analyze data  

Compensation:

Commensurate with experience

Benefits: 

  • Medical, dental and vision insurance 
  • Commuter and flexible spending accounts 
  • 403B 

Interested candidates should submit a cover letter, resume and salary requirements to careers@collegeart.org. Please include position title in subject line of email. Applications accepted until position is filled.  

The College Art Association is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, gender expression or political affiliation.  

 

Internships

Position Title: Grants Administration Intern 

Position Level and Location: Hourly, Temporary (Paid, up to $5,000) 

Duration: Approximately 22 weeks at 15 hours per week (September 2021-February 2022) 

Position Summary 

This candidate will assist the Content Manager for Education and Intellectual Property in administering CAA’s wide-ranging grants program, which includes nine grants that support publications and travel. Available to members, these grants collectively distribute over $450,000 annually. This position will include completing tasks related to jury management, fact checking external communications and marketing, and organizing and analyzing data from publication and travel grants for grant reporting. The intern will need to familiarize themselves with CAA’s digital application portals, provide analytics on grant applications, and assist with general administrative duties.   

This position at CAA requires research and organizational skills, recordkeeping, creative thinking, and an interest in the arts and humanities. This internship will help the individual hone their skills in administering grants within an arts and humanities membership organization and provide them with an overview of the nonprofit arts landscape.   

Work can be done remotely, in-person, or in combination.   

Duties and Responsibilities: 

  • Compiling data on CAA grant programs 
  • Assistance with grant application processing and review  
  • Update and troubleshoot online grant portals 
  • Research grants, development of grant programs, and funding  
  • Work closely with the Content Manager to analyze data and resources 
  • General help with administration and organization of the grants program 

 Required Qualifications

  • Bachelor’s degree, MFA or MA preferred (in-progress OK) 
  • Students or recent graduates pursuing a career in the arts and humanities, communications, education, or another related area of study  
  • Proficiency in computer word-processing and database programs i.e. Excel 
  • Ability to speak and/or write proficiently in English 
  • Attention to detail and accuracy, and ability to work independently 
  • Maintains a professional attitude and a well-developed work ethic 
  • Good organizational, communication, problem-solving, and interpersonal skills 
  • Experience with Microsoft Teams, Protech, Confex, and/or another online application system a plus  

Interested candidates should submit a cover letter, resume and salary requirements to careers@collegeart.org. Please include position title in subject line of email. Applications accepted until position is filled.  

The College Art Association is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, gender expression or political affiliation.