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PREPARING AN ACCEPTED MANUSCRIPT FOR PUBLICATION

These manuscript preparation guidelines apply to The Art Bulletin, Art Journal, and Art Journal Open. For caa.reviews submissions guidelines, click here.

STYLE

For general questions of style, please use The Chicago Manual of Style, 17th ed. (Chicago: University of Chicago Press, 2017). For spelling, refer to Merriam-Webster’s Collegiate Dictionary, 11th Edition.

CAA also implements an in-house style guide for consistency across its publications and in the spelling of certain terms. While the guide is primarily a reference for copyeditors and proofreaders, authors are welcome to consult the style sheet if they desire guidance on formatting captions and notes, titles of works, and so on. To access the CAA Publications Style Guide, click here.

TITLE 

The title of the article may be no longer than eighty-five characters, including the subtitle.

TEXT

All text materials must be Microsoft Word files. The document’s language setting should be English—US. Double-space all copy: abstract, manuscript, block quotations, author’s biographical statement, notes, captions, and bibliography. Use 12-point Times New Roman font for all elements and align text left. Always format notes as endnotes within the document, not footnotes. Use italic type for words to be set in italics. You may use boldface type for section subheaders, but otherwise do not use boldface or other sizes or styles of font. Number all pages, and do not break words (hyphenate) at ends of lines.

ENDNOTES

Notes should be numbered consecutively and submitted as endnotes, not footnotes. Endnote reference numbers in the text should use superscript figures placed after punctuation. 

All references to publications and the like in notes should appear in full form (including place of publication and publisher) only once. Subsequent appearances should use a shortened form: surname of author, short title, and page reference. (Consult The Chicago Manual of Style, 17th ed., 14.30, for details.) Do not use op. cit.; however, CAA still uses “ibid” to refer to a single work cited in the note immediately preceding. 

For note formatting examples, see the CAA Publications Style Guide, section IV.

QUOTATIONS 

Quotations must be absolutely accurate and carefully transcribed. Unless governed by fair use, authors must obtain permission to quote published material.

An ellipsis (three spaced dots) indicates words dropped within a sentence. A period and three spaced dots indicate a deletion between sentences.

Brackets in quoted material indicate author’s interpolation; in inscriptions they indicate letters lost through damage. Parentheses indicate letters omitted as the result of abbreviation in inscriptions.

“Emphasis added” indicates your italicization in quoted matter.

Foreign-language quotations in both text and notes should be translated into English, unless the significance of the quotation will be lost. The original text may be included in a note if it is unpublished, difficult to access, or of philological relevance to the article.

If you are responsible for some of the translations, add at the head of the notes: “Unless otherwise indicated, translations are mine.”

The author alone will be responsible for proofreading non-English script passages.

QUOTATIONS IN NON-ROMAN SCRIPT

Long passages in non-Roman script (from texts in Arabic, Chinese, Cyrillic, Greek, Hebrew, Japanese, and other languages) represent real challenges for typesetters, designers, and printers, and are generally of interest only to specialists. Such passages should appear in English translation in the body of the essay.  Selected passages of philological interest, or from unpublished or inaccessible sources, may be included in related endnotes, either in the original language or in a standard transliteration system, with English translation in parentheses (if not already translated in the text). If you are using a standard transliteration system, please state this in the first unnumbered note. For example: “Russian transliterations follow the Library of Congress system” or “I have used the Pinyin romanization system.”

Authors should limit these notes in number and length, reserving them for the most crucial passages. Titles of non-Roman sources cited in the endnotes should be given in the original non-Roman script or in a standard transliteration system, if you are using one, followed by an English translation in brackets. Isolated words or expressions in a non-Roman script should appear in transliteration (e.g., feng shui).

The author alone will be responsible for proofreading non-Roman script passages.

IMAGES 

Indicate in figure references and on the picture list “S,” “M,” or “L” for each image, to guide the designer on the relative size and prominence of each reproduction.

For guidelines on image formats, fair use in scholarly publishing, clearing rights and permissions, and image-rental contracts, please review "Clearing Permissions for Images" in the author acceptance packet.

CAPTIONS

Please see the CAA Publications Style Guide, section III, for how to format captions.

DIAGRAMS, CHARTS, AND LINE IMAGES

These images cannot be incorporated into text; each must be treated as a figure. Original diagrams, photographs copied from a book, and very sharp enlarged photocopies may all be acceptable. (Remember that you may need written permission from the copyright holder to reproduce these, unless the work is in the public domain. They should be larger than the desired size of the reproduction. Any markings, such as ID letters or numbers, labels, keys, or other text added to a diagram or map must be in type, not handwritten. If the image requires longer text labels, the author is responsible for supplying a final image (usually in digital format). CAA cannot create or insert such data into images.

EXPENSES 

It is the author’s responsibility to pay any costs incurred for the article, including photography and permissions expenses.

REVIEWS

The following information must be provided at the beginning of the review, starting new lines as follows:

  • Author’s/editor’s name (all caps in AB; headline style and bold in AJ/AJO)
  • Complete title of book (with a colon between the main title and the subtitle; bold in AJ/AJO)
  • Place of publication: publisher, date of publication. Total number of pages (including all front matter and illustrations that do not carry page numbers); number of illustrations (both color and black and white).
  • Binding or format (AJ/AJO only), price (full in AB, truncated in AJ/AJO), ISBN in parentheses (AJ/AJO only)

Examples: 

The Art Bulletin:

WU HUNG
The Wu Liang Shrine: The Ideology of Early Chinese Pictorial Art
Stanford: Stanford University Press, 1991. 435 pp.; 210 b/w ills.
$60.00; $24.95 paper

Art Journal / Art Journal Open:

Carol Armstrong
Manet Manette

New Haven, CT: Yale University Press, 2002. 400 pp.; 53 color ills., 133 b/w. Cloth $50 (9780300096583)

For an exhibition:

Art AIDS America. Exhibition cocurated by Jonathan David Katz and Rock Hushka. Tacoma Art Museum, October 3, 2015–January 10, 2016; Bernard A. Zuckerman Museum of Art, Kennesaw State University, Kennesaw, GA, February 20–May 22, 2016; Bronx Museum of the Arts, July 13–October 23, 2016; Alphawood Gallery, Chicago, December 1, 2016–April 2, 2017

When quoting from a book under review, please place page numbers in the text in parentheses after the quotation like so: (248).

PUBLISHING PROCESS AND SCHEDULE

After the manuscript is submitted to the editor-in-chief, it is sent to anonymous peer reviewers (this is at the editor-in-chief’s discretion for Art Journal Open). It may be returned for revisions once or more. Once a manuscript is accepted for publication, the editing and production process usually takes about seven months. Accepted articles are scheduled for publication at the discretion of the editor-in-chief. 

After the manuscript is accepted, it is sent to the copyeditor, who will edit it to conform to CAA and journal style. The edited manuscript with tracked changes is provided to the author for final corrections. The author will then be asked to proofread the digital layout proofs of the article.