FREQUENTLY ASKED QUESTIONSQ: Do I have to be a CAA member to submit a proposal?
A: All conference participants (presenters, chairs, discussants) must be CAA members to participate in the annual conference. A CAA member ID number will be requested for all conference participants in the online submission form. However, if you do not have all CAA ID numbers available for participants, you may enter them when you obtain them. If you are not a member of CAA at the time you submit the proposal, you will not be prevented from submitting. If you are not a member of CAA at the time you submit the proposal, you can still submit—email CAA Membership Services at firstname.lastname@example.org or call them directly at 212-392-4430 and they can create a temporary CAA account number so that you can move forward with your submission. You may work on the submission in stages until the proposal deadline.
Q: Is CAA membership required to participate on a CAA session?
A: Yes, ALL session participants (presenters, chairs, discussants) must be members of CAA in order to participate in vetted conference sessions.
Q: Is CAA membership required to participate on an Affiliated Society guaranteed session?
A: Yes, all session participants (presenters, chairs, discussants) must be members of CAA in order to participate in guaranteed Affiliated Society sessions.
Q: Can someone who is not a CAA member participate in a panel?
A: We require all conference session participants to be CAA individual members.
Q: How long is a session?
A: All CAA 2019 sessions are ninety minutes in length. Please plan either session or paper/project presentations accordingly.
Q: How many people should be on a panel?
A: For a traditional ninety-minute session, we suggest one chair, four participants, and one discussant. This format allows introductions, fifteen-minute presentations, and Q&A. CAA encourages innovative session formats but all session participants must plan accordingly.
Q: How many ways can I participate in conference sessions?
A: To allow a greater number of CAA members to participate in the conference, CAA members can participate in the following roles only once during a conference: chair, presenter, discussant. They can serve in all three roles, but cannot perform any of these roles more than once. For example, they can serve as chair and present in one session, and serve as discussant at another session, but cannot present twice.
Q: Can I attend the session for free if I am presenting on that session?
A: While you cannot attend a session for free, even for the one you are presenting in, we do offer a number of conference registration options including full registration, day passes, and single session time slot tickets.
Q: Can I plan something other than a traditional panel?
A: YES! Feedback from our attendees reveals that they want to take in information and learn in formats other than several people sitting at table in front of a session room. They very much want more interaction with panel participants. We strongly encourage you to think about presenting your content in a manner other than the traditional panel format. While planning your session, you are reminded that we cannot deviate from the ninety-minute time limitation.
Q: Can I have a two-part session?
A: The Annual Conference Committee aims to include as many contributors as possible reflecting the range of scholarship and expertise. In the submission process, please make the request and the committee will evaluate this based on the number of subject areas received as well as the logistical possibilities.
Q: If I am selected to participate as an individual paper/project participant how is my session arranged?
A: Accepted individual paper/projects are organized by the Annual Conference Committee and the CAA staff into what is called Composed Sessions with other individual paper/projects based on subject area or compatible content. Since there is no formal chair for Composed Sessions a mentor is assigned to the group to provide guidance as needed. Sometimes participants identify one in the group to act as chair, sometimes a CAA member outside the group is asked to lead, other groups choose to go without this formal role.
Q: Are there sessions that are free and open to the public?
A: The mid-day time slot (12:30 – 1:30 PM) is free and open to the public. This time slot is reserved for business meetings and special conversations on hot topics for the field. There are other events throughout the conference which are also free. Check the schedule when it is posted in October for details. Please remember to check back often as the schedule is updated as the conference approaches.
For more information about session proposals for the 2019 Annual Conference, please contact Michelle Stanek, CAA manager of programs, at 212-392-4405 or Tiffany Dugan, CAA director of programs and publications, at 212-392-4410.