Application Process, Schedule, and Checklist
Applications must be submitted by the publisher; applications submitted by authors will not be accepted. The publisher gathers all materials listed in the Checklist, below, and sends each item as a separate PDF email attachment to Betty Leigh Hutcheson (receipt provided). Publishers may instead choose to mail the complete application to: Millard Meiss Publication Fund, College Art Association, 50 Broadway, 21st Floor, New York, NY 10004. Email applications are preferred.
Deadlines for grant applications to be received at the CAA office: March 15 and September 15. Awards are made in May and November, and publishers receive notification of awards within four to six weeks.
The publisher submits all components as follows as separate PDF email attachments or on 8½ x 11-inch paper (printed on one side only without staples):
- Form A, completed by publisher (this form has been updated)
- A detailed budget (requested in Part A). The jury carefully considers financial information when making an award
- Publisher’s cover letter
The publisher or editor’s cover letter should describe the importance of the work, detail for what purpose(s) the grant is needed, and articulate how this project meets the criteria of the grant. It is also helpful for the letter to place the book in the context of the publisher’s program or plans, since the award supports the press, not the author. The cover letter should also include the amount of grant requested.
- Partial manuscript, including:
- Table of contents
- Introduction and one or two sample chapters
- Picture list or illustration program
- Sample images (include figure numbers and captions) and a description of the illustration program (if any)
- Sample bibliography (five pages minimum; a full bibliography is preferred)
- Manuscript reviews: Two or more substantive, analytical peer reviews or readers’ reports of the manuscript, addressing originality, significance of the scholarly contribution, and quality of the research and prose, and written by reviewers who are authorities on the material of the book. Note that readers’ reports are a significant and influential element of the grant application. Reviews are anonymous to the author but should be signed and dated for the benefit of the jury (to be kept confidential) and should not be more than three years old. The author’s response to the reports should be signed and included with the application, so that the current state of the manuscript is made clear. If the author’s response is older than one year, a state-of-progress report should be included. Reports written by the author’s dissertation adviser or other interested parties, such as a series editor, are ineligible for application to this award.
- All materials prepared by author, as listed below
Prepared by the author and forwarded to the publisher:
- Form B, completed by author
- Author’s curriculum vitae (include dates of degrees and page numbers of published articles)
- Narrative description or abstract of the manuscript (two pages maximum)
- Author's response to the (anonymous) readers’ reports (dated, with state-of-progress report if older than one year)
Questions? Please contact Betty Leigh Hutcheson, CAA director of publications, at 212-392-4417.