FREQUENTLY ASKED QUESTIONS
Q: What types of sessions and presentations can members submit for the Annual Conference?
A: Between March 1–May 19, 2020, CAA members submit the following:CAA accepts the following types of submissions: Complete Sessions, in which all participants and presentations are submitted before the deadline, Sessions Soliciting Contributors, whose chairs will participate in the Call for Participation during the summer in order to solicit presentations, and Individual presentations, which, after review, are grouped into sessions with similar presentations by the Annual Conference Committee. CAA Affiliated Society & CAA Professional and Publications Committee Sessions may be either complete or sessions soliciting, are submitted by a designated individual member of the society or committee. Poster presentations, Workshops, Idea Exchanges (form opens late summer, see last years' information at this link), and CAA Affiliated Society Business Meetings are also accepted as part of the Annual Conference.
Q: How are sessions selected for the Annual Conference?
A: The Annual Conference Committee Council of Readers reviews over 900 submissions each year. The Committee considers subject areas and themes that arise from proposals to present as a broad and diverse a program as possible. The Committee accepts approximately 250 sessions for each conference and must, at times, make difficult decisions on submissions of high merit. This means that on occasion, quality submissions may not be selected.
Q: How long is a session?
A: All CAA sessions are 90 minutes in length. Please plan presentations accordingly and allow time for discussion.
Q: How many people should be on a panel?
A: We encourage innovative session formats and leaving time for questions and discussion. For a traditional 90-minute session, we suggest one chair, four presenters, and one discussant. This format allows introductions, fifteen-minute presentations, and Q&A. If your session will include many lively short presentations (Lightning Round or Pecha Kucha™), indicate this on the submission form.
Q: What do I need to submit a session?
A: Please review the list on this page.
Q: Do I need to complete my submission in one go?
A: You will receive an invitation email and link to return to your submission. You may work on the submission in stages until the proposal deadline.
Q: Can I give a presentation with my co-author(s)?
A: Yes, you or your chair should look for the “Additional Authors for this Paper” prompt in the submission form and add your co presenter(s) there. All presenters must be CAA Members and later register for the conference in order to be listed in the presentation.
Q: If my proposal is accepted, do I have to submit a finished paper?
A: CAA does not ask participants to submit complete papers, only a proofread abstract. You may be asked by your chair to provide your paper, or you may wish to share it among your co-presenters.
Q: Can I plan something other than a traditional panel?
A: YES! Feedback from our attendees reveals that they want to take in information and learn in alternative formats. This could involve audience engagement, lightning talks, photo essays, artist talks, conversation-based discussions, and more. We strongly encourage you to think about presenting your content in a manner other than the traditional panel format for a 90-minute session.
Q: If my Individual Presentation proposal is accepted, how is my session arranged?
A: Accepted Individual Presentations are organized by CAA into sessions with others accepted in this category based on subject area or compatible content. Since there is no designated chair for these sessions, a mentor from the Annual Conference Committee is assigned to the group to provide guidance as needed. Sometimes participants identify one in the group to act as chair; sometimes a CAA member outside the group is invited to chair or act as discussant; some groups choose to go without those roles.
Q: How many ways can I participate in conference sessions?
A: To allow a greater number of participants in the conference, CAA members may participate in each of the following session roles once per conference: chair, presenter, discussant. Members may act as chair, discussant and present, but may not present in more that one session. CAA members may participate in sessions in consecutive years. Session participants may also participate in workshops and poster presentations; however, consideration will be made for those who are not participating in a session.
Q: Can I attend the session for free if I am part of that session?
A: No, Membership and Registration are required for all session participants. CAA will offer a number of conference registration options, including full registration, day passes, and single-session time slot tickets.
Q: Are there sessions that are free and open to the public?
A: The midday time slot is free and open to the public. This time slot is reserved for business meetings and mid-day panels. There are other events throughout the conference that are also free. Check the schedule when it is posted in October for details.
Q: Do I have to be a CAA member to submit a proposal?
A: If you have never been a member of CAA at the time you submit the proposal, you can still submit—email CAA Membership Services at firstname.lastname@example.org or call them directly at 212-691-1051, ext. 1, to request a non-member CAA ID so that you can move forward with your submission. Please note the new IDs may not sync to the submission portal until the next business day. Chairs must collect the CAA member ID numbers of their session participants and confirm each when adding them inside the submission form. Upon acceptance of your proposal, you (and your session participants) must become an active CAA member. Learn more about CAA membership at this link.
Q: Can I use our Institutional Member ID to submit a proposal?
No, only an Individual CAA member ID and password will allow you to begin a submission.
Q: Is CAA membership required to participate on a CAA session?
A: Yes, all session participants (chairs, presenters, discussants) must be individual members of CAA in order to participate in vetted conference sessions. Institutional member IDs may not be used to propose or participate in sessions.
Q: Is CAA membership required to participate on an Affiliated Society or CAA Professional or Publications Committee guaranteed session?
A: Yes, all session participants (chairs, presenters, discussants) must be members of CAA in order to participate in guaranteed Affiliated Society and Professional or Publications Committee sessions.
CALL FOR PARTICIPATION
Q: When does the 2021 Call for Participation (CFP) open and close?
A: The 2021 CFP will be open from July 1 – August 17, 2020. The list of accepted Soliciting Contributors session abstracts and chair contact information will be posted on the CAA website at that time.
Q: How do I submit a proposal to the CFP?
A: Individuals may submit their work directly to chairs, whose contact information will be listed on the CFP webpage.
Q: I submitted a proposal to the CFP but have not heard from the chair if my work was accepted. What should I do?
A: As chairs are responsible for organizing their own sessions, we are unfortunately unable to provide any details on the status of your submission. The deadline for chairs to finalize their session details is August 31, 2020. If this date has passed and you would like further clarification or confirmation of receipt from the chair, we encourage you to follow up with them directly.
Q: I’m organizing a session Soliciting Contributors and have not received very many submissions. What should I do?
A: We promote the Call for Participation on our website and send out announcements on CAA News. We encourage chairs to distribute the information to their own networks.
Q: I’m a session chair and have received many submissions for the CFP. Would it be possible to organize a second session?
A: While we are pleased that you received such a positive response to your session, due to our large number of sessions and space limitations, we must limit chairs to one session each. We encourage you to collaborate with those who you do not select for this year’s conference on a future CAA session.
STILL HAVE A QUESTION?
For more information about session proposals for the 2021 Annual Conference, please contact email@example.com.