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Programs » Annual Conference

Book and Trade Fair

Book and Trade Fair | Exhibit Options | Application Forms/ Contract | Important Deadlines | Sponsorship | Advertising | Past Participants | Confirmed 2023 Exhibitors

Photo: Stacey Rupolo

Thank you for considering CAA’s 111th Annual Conference to promote your business or organization! CAA organizes the largest conference in the world for professionals in the visual arts and higher education.   

At CAA’s Annual Conference, connect directly with our conference attendees and membership to ensure your business or organization gains visibility with thousands of professionals in the visual arts and higher education. See why global art suppliers, publishers, universities and colleges, foundations, magazines and journals, art materials manufacturers, distributors, digital-image resources, advanced study programs, membership organizations and other services for visual art professionals make CAA’s Annual Conference a must on their calendars. Whether you choose to exhibit at our Book and Trade Fair, participate as a sponsor, cohost an event, or place an ad on our website, there is a marketing option that is right for you.   

The February 15-18, 2023, in-person conference will take place in New York City and there will be a virtual component offered on-line. Over 225 panel discussions and events are planned. All exhibitors for the in-person conference will also receive a virtual exhibit for the online conference platform. Conference content will be recorded for further access on-demand through to April 14, 2023 along with the virtual exhibits. This will provide eight weeks for marketing and promotion to CAA membership. The extended time frame for the conference broadens exhibitor opportunities for connecting with CAA’s highly engaged and motivated membership.    

Facts & Figures 

The annual conference includes over 225 panel discussions, faculty and alumni events and special events. Approximately 51% of CAA attendees spent more than $1,000 at the last in-person conference in 2020. At the 2020 in-person conference approximately 80% of attendees visited the exhibitors. Approximately 2/3 of CAA members are women. 85% of attendees are based in the U.S. 15% of attendees are foreign-based.  

The 2023 conference will take place in-person at the New York Hilton Midtown Hotel, one of the city’s top conference destinations. 

The in-person Book and Trade Fair, February 15-18, offers Standard 8’ x 10’ exhibit booths with prime placement for sponsors. Also offered are Enterprise exhibits for qualified exhibitors. The exhibit hall is centrally located next to conference registration on the main floor of panel discussions, guaranteeing high visibility.  

The virtual conference online platform exhibit hall, February 15-18, is a full engagement environment offering virtual exhibit booths that include the following features:  

  • An introductory text description of your organization of up to 400 words. 
  • Your organization’s logo.  
  • 10 Images for promoting your publications, products, programs or services. File size 150 mb per file. 
  • 10 URL hyperlinks to your main website or other locations with your content. 
  • 5 PDF files containing your promotional information. File size 150 mb. 
  • 5 pre-recorded MP4 format videos to promote your publications, products, programs or services. File size 1 GB. 
  • Live chat and appointment request function that enables attendees to request to meet you online. 
  • Lead capture with enhanced statistical data from visits to your exhibit page. 
  • Uploading your content to the virtual exhibit booth is made easy through the Exhibitor Upload Portal, a user-friendly website allowing you to populate your virtual exhibit with all of your promotional assets in an easy step-by-step process. 

The Exhibit page of the virtual conference online platform will be prominently featured with multiple prompts to encourage attendees to visit. 


CAA Annual Conference Book and Trade Fair

February 15-18, 2023: In-person exhibits at the New York Hilton Midtown Hotel, 1335 Avenue of the Americas, New York, NY 10019. 

February 15-18, 2023: Virtual, on-line exhibits. 


The exhibit booth rental fees include both your booth at the in-person book and trade fair plus a virtual exhibit booth online for no additional cost. If you are interested in exhibiting only in the virtual part of the conference, please contact Paul Skiff at: / 212-392-4413. 

Standard 8’x 10’ Exhibit Booth $1,450   

Standard Corner 8’ x 10’ Exhibit Booth $1,550 

Additional Standard 8’ x 10’ Exhibit Booths $1,350 

Enterprise Exhibit Booth $750 for qualifying exhibitors  

Enterprise Exhibit Booth for Individual Authors $550 

Enterprise Exhibit Booth for Student Organizations $550