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Publications and Programs Administrator

posted by CAA — Sep 05, 2017

College Art Association
50 Broadway, Fl 21
New York, NY 10004
Date posted: September 5, 2017

Position Title: Publications and Programs Administrator
Supervisor: Director of Publications and Programs
Full-time, salaried with benefits

Founded in 1911, the College Art Association (CAA) is the preeminent international leadership organization in the visual arts, promoting the field through intellectual engagement, advocacy, programs, and a commitment to the diversity of practices and practitioners.  Each year, CAA offers an Annual Conference, publishes two scholarly journals and offers a variety of other programs. Visit for a complete description of programs and offerings.

CAA has more than 9,000 members worldwide. The majority of members are curators, art historians, scholars, visual artists, and designers.


  • Assist with all administrative tasks related to the department including data entry, record keeping, document production, and photocopying
  • Prepares letters and assists with marketing efforts: to reach potential applicants to fill open positions on committees, editorial board and juries; for applicants to grants and awards; to conference participants, exhibitors, advertisers, jurors, committee members, and volunteers
  • Proofreads texts relating to the work of the department
  • Assists with financial recording keeping, including processing honoraria and grant payments, purchase orders, and other transactions
  • Assists with coordination of grant applications, circulates applications to jury members, maintains records of grant activities
  • Ensures that agreements with authors, vendors, and contractors are signed and appropriately routed and filed
  • Researches publisher contacts and maintains relationships in order to obtain books for review and for book award juries
  • Orders and ships books; tracks status of books sent to jurors and reviewers
  • Maintains correspondence and files relating to journal permissions
  • Solicits and compiles annual listings of dissertation titles
  • Cataloging books as required
  • Inscribes and edits minutes at editorial board meetings and other meetings as necessary; maintains calendar and correspondence for same
  • Serves as travel liaison for the department
  • Attends and works at the CAA Annual Conference, which may involve one week’s travel each year
  • Other duties as assigned


Required Qualifications:

  • Bachelor’s degree, preferably in an art related field
  • A minimum of two (2) years related experience
  • Excellent communication, organizational, and time-management skills
  • Excellent attention to detail and interpersonal skills
  • Demonstrated ability to meet deadlines and quality expectations
  • Demonstrated ability to work independently and collaboratively as a member of a team
  • Flexibility, creativity, and initiative
  • Pleasant demeanor
  • Proficiency with Microsoft Word and Excel
  • Experience working with databases
  • Ability to work resourcefully and adapt to changing needs within the department

Interested individuals should submit a cover letter and resume to Betty Leigh Hutcheson, Director of Publications, via email (with “Publications and Programs Editor” and applicant’s last name in subject line) at  No telephone inquiries will be accepted.  Applications accepted until position is filled. Please include the names and contact information for three references who can speak to your qualifications and ability to perform the tasks requested.

The College Art Association is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, gender expression, or political affiliation.


HOH/BLH/September 1, 2017


Filed under: Jobs