CAA News Today

Manager of the Annual Conference

posted by CAA — Mar 20, 2018

Please note: This position has been filled. Thank you.

CAA – Advancing Art & Design
50 Broadway, Fl 21
New York, NY 10004
Date posted: March 20, 2018

Position Title: Manager of Annual Conference
Supervisor: Director of Programs and Publications
Full-time, salaried with benefits

Founded in 1911, CAA is the preeminent international leadership organization in the visual arts, promoting the field through intellectual engagement, advocacy, programs and a commitment to the diversity of practices and practitioners.  Each year, CAA offers an Annual Conference, publishes two scholarly journals and offers a variety of other programs. Visit for a complete description of programs and offerings.

CAA has more than 9,000 members worldwide. The majority of members are curators, art historians, scholars, visual artists and designers. Each year, members renew their membership to CAA.

Responsibilities include:

  • Answers inquiries and provides information related to the CAA conference. Maintain all conference-related records.
  • Manages and maintains all proposal submissions for the CAA conference through the proposal submission database. Manages related correspondence.
  • Assists Director with meetings of the Annual Conference Committee and with the scheduling of Annual Conference program including conference sessions, meetings, workshops, events, etc.
  • Manages all aspects of applications to poster sessions and ARTexchange.
  • Develops and maintains a pool of volunteers and mentors to serve CAA’s professional development program needs. Selects and assigns mentors and mentees. Manages mentoring workshops at the CAA conference.
  • Assists Student and Emerging Professionals Committee and Services to Artists Committee with program planning and scheduling of activities and events.
  • Assists Director with the planning of and correspondence related to special panels.
  • Manages conference registration, reimbursements, and/or payments for special guest scholars, artists, and workshop leaders.
  • Coordinates the CAA conference Awards for Distinction ceremony including: making arrangements for awardees; assisting with Convocation production.
  • Assists with the development and drafting of all conference publications. Coordinates with designer. Maintains session information on website.
  • Provides Communications department with content for CAA conference communications and presentations.
  • Creates CAA staff schedule for the conference.
  • Manages complimentary hotel reservations, including staff rooms, and acts as point person with service provider.
  • Coordinates all aspects of on-site temporary conference staff including hiring, scheduling, training, supervising, and following up on invoicing and payments.
  • Facilitates conference sessions and activities on-site. Oversees all AV needs for sessions. Acts as primary contact with AV service provider during the conference.
  • Administers various travel grant programs. Maintains records and coordinates applications for travel grant applicants and recipients. Manages reimbursements.
  • Works collaboratively to ensure smooth planning, operation, and close out of the annual conference.
  • Assists with other program management as assigned.

Required Qualifications:

  • Minimum B.A., preferably in the visual arts, art history or related field.
  • A minimum of three years experience planning large events and/or supporting academic conferences is required.
  • Ability to work independently, organize work, and follow through on details.
  • Experience with spreadsheets, systems and database management, and generally accepted programs and office equipment required.
  • Excellent writing and editing skills and oral communication.
  • Excellent customer services skills. Pleasant demeanor. Ability to remain poised under pressure.
  • Flexibility, creativity, and initiative.
  • Should possess tact, discretion, and the ability to work confidentially.
  • Ability to work independently and in collaboration with others.
  • The ability and willingness to work evening and weekend hours as needed.

Interested individuals should submit a cover letter and resume to Tiffany Dugan, Director of Programs and Publications via email at Applications accepted until all positions are filled. Please include the names and contact information for three references who can speak to your ability to perform the tasks requested.

CAA is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, gender expression or political affiliation.

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