CAA News

The Digital Library of the Caribbean (dLOC), an international collaboration of educational, research, governmental, and nongovernmental institutions that provides access to electronic collections about the Caribbean, is seeking donations and technical assistance for the recovery and protection of Haiti’s libraries and their valuable historical, governmental, and cultural resources.

The Digital Library of the Caribbean has initiated the Protecting Haitian Patrimony Initiative, the goal of which is to help the country’s three largest heritage libraries and the National Archives, all of which were damaged in the January 12 earthquake. While the main structures remain standing, one library must be evacuated and most likely demolished and the others suffered significant damage, leaving their collections extremely vulnerable. As a result, significant resources will be needed to protect the already brittle, rare books and documents, now left in piles and covered with debris.

The damaged institutions have indicated they need gloves, masks, archival boxes, and temporary staff to assist in the clean-up. Later, they will need to replace broken shelving, repair or replace damaged electronic equipment, and provide more advanced restoration for many of the rarest books and documents.

Laura Probst, dean of FIU Libraries and a dLOC executive committee member, said protecting the historical documents is crucial in the earthquake’s aftermath.

“The collections in these archives represent the collective memory of the Haitian people, their culture, and Haiti’s role in the history of the western hemisphere and the world,” Probst said. “With this initiative we seek to preserve these invaluable resources for Haiti’s future, and for our own.”

FIU has a longstanding partnership with Haiti’s libraries and the National Archives through the Digital Library of the Caribbean and is one of the founding partners and administrators of dLOC, along with the University of Florida and the University of the Virgin Islands.

The Digital Library of the Caribbean’s operations are run out of the Latin American and Caribbean Center at FIU. Brooke Wooldridge, coordinator of dLOC at FIU, will be traveling to Haiti this week to assist the libraries and archives in documenting their needs and planning for the next phases of their recovery.

The Protecting Haitian Patrimony Initiative at first will channel resources to four institutions in Port-au-Prince:

• Archives Nationales d’Haïti houses both civil and state records, including births, marriage and death certificates, documentation of social works, civil governance and records of the Office of the President, and most government ministries
• Bibliothèque haïtienne des Pères du Saint-Esprit was founded in 1873 by the Fathers of the Holy Spirit. The library holds resources documenting the history of Haiti, French colonization, slavery, and emancipation, and 20th Century records, as well as newspapers and periodicals
• Bibliothèque haïtienne des Frères de l’Instruction Chrétienne was founded in 1912 by the Christian Brothers. It served as depository-library for Haitian imprints and holds titles not even available in the National Library. It also holds one of the most significant collections of Haitian newspapers
• Bibliothèque National d’Haïti was established in 1940 and also serves as a public library providing resources, study space, and research support. It has a small but significant collection of rare books, manuscripts, and newspapers

For more information or to contribute to the Protecting Haitian Patrimony Initiative, please visit the dLOC website or call dLOC at 305-348-3008.

The text was published earlier today on the website of Florida International University (FIU) and is reprinted here with permission by news.FIU.edu.

The following letter comes from Brooke Wooldridge of the Digital Library of the Caribbean (dLOC). A cooperative digital library for resources from and about the Caribbean and circum-Caribbean, dLOC provides access to digitized versions of Caribbean cultural, historical, and research materials currently held in archives, libraries, and private collections.

There has been significant confusion as to the state of the four main patrimonial libraries in Port-au-Prince after the earthquake on January 12, 2010. Based on information that I have received from the Digital Library of the Caribbean partner libraries in Haiti, all four of the following library buildings are standing:

• Archives nationales d’Haïti
• Bibliothèque haïtienne des Pères du Saint-Esprit / San Martial [though the collection will need to be evacuated, as the building cannot be salvaged]
• Bibliothèque haïtienne des Frères de l’Instruction Chrétienne / Saint Louis de Gonzague
• Bibliothèque nationale d’Haïti

Importantly, the library at Saint Louis de Gonzague (FIC) was NOT destroyed. The reporter that stated the library had fallen was incorrect.

According to the director of the National Library, Mme. Francoise Thybulle, the structures must be inspected before the local staff can assess the situation and prepare detailed plans that will certainly ask for international assistance. While the buildings are standing, this does not diminish what will be the very real need for assistance once the local leadership is able to assess the situation. All of the library directors have asked that interested parties work together to help preserve the collections [and] bring these libraries/archives back into service.

Many institutions and individuals have expressed an interest in supporting the Haitian libraries/archives as they begin to rebuild. The outpouring of support and interest for the preservation of Haitian patrimony is unprecedented. Many of you are already in contact with colleagues regarding ways to help. I am trying to serve as a clearinghouse for the Haitian libraries of the different people, institutions or groups that would like to offer support to the libraries. Once I have feedback from the partner libraries in Haiti, I will share a working document of the projects I am aware of and an online survey for interested individuals to complete via www.dloc.com. Feel free to contact me personally at dloc@fiu.edu or preferably via the dLOC Facebook Group if you are already planning a project locally.

The Digital Library of the Caribbean has been working with partners in Haiti since it began in 2004. The National Archives in Haiti was a founding member of dLOC, and in the last few years we have developed strong relationships with both the National Library and the Fathers of the Holy Spirit (San Martial) Library. As more information becomes available from the local leadership, I will share it as widely as possible. I have been hesitant to send a large response until now because of the many conflicting reports. This information is confirmed, and comes from the directors of each library/archive.

As the many researchers that have worked in these four libraries know, their directors are completely dedicated to the preservation of their national patrimonial collections. All four have been fighting to preserve these collections for decades, and I am confident with support from the international community these collections will be preserved and accessible for many years to come.

Following the submission of the amended Google Book Settlement in November 2009, the deadline for opting out was extended. The new deadline is January 28, 2010 (postmarked or submitted online on or before that date).

Those who had not opted out of the settlement may still do so, and those who had opted out may now opt in, if they so wish. If you wish to maintain your previous status, you need not do anything. (Under a class-action settlement, all class members remain in the class unless they opt out.)

Opt-out forms (to mail in) and instructions for opting out online are available at the settlement website. You may also read the settlement FAQ for more information.

Humanities E-Book, a project of the American Council of Learned Societies (ACLS), offers unlimited access to its collection of nearly three thousand cross-searchable, full-text titles across the humanities and related social sciences. Titles, which include fifty-six CAA Monographs on the Fine Arts, have been selected and peer reviewed by ACLS constituent learned societies for their continued importance and value in teaching and researching. The collection, which grows by about five hundred books a year, includes both in- and out-of-print titles published from the 1880s to the present. Humanities E-Book titles also link to publishers’ websites and to online reviews in JSTOR, Project MUSE, and other sites.

Individual Subscriptions

As a special benefit of CAA membership, individual members can acquire a twelve-month, renewable subscription to Humanities E-Book for $35, which helps sustain the resource for the entire scholarly community.

Individual subscriptions are an attractive option for those whose institutions do not already subscribe to Humanities E-Book, or for CAA members who might not be affiliated with a subscribing institution. Please check this list to see if your institution subscribes.

When completing the Humanities E-Book’s online purchase module, choose the College Art Association from the Society Affiliation pull-down menu and enter your CAA member number. Be sure to review the terms of service before subscribing. For inquiries, please write to subscriptions@hebook.org or call 212-697-1505.

Institutional Subscriptions

Humanities E-Book offers a special 10 percent discount on subscriptions to institutional CAA members. Subscriptions range from $450 to $3,125, depending on the size of your institution.

Institutional subscription information, including pricing, is available on the Humanities E-Book website. For a free trial, a subscription for your school, museum, or organization, or further information, please write to info@hebook.org and mention that you are an institutional CAA member.

Today is the deadline for a revised settlement agreement to be filed in response to a lawsuit by the Authors Guild and the Association of American Publishers, who are protesting the unauthorized copying of in-copyright books by Google.

CAA has prepared a summary article on the Google Library Book Project to better inform you about the issues at stake; included are a brief description of aspects of the settlement and links to articles and editorials from authors and reporters supporting or criticizing the settlement.

CAA’s constituency includes both creators and users of books. The Committee on Intellectual Property has taken up the matter for consideration and is currently considering what position, if any, to recommend.

Many journals are sufficiently preserved digitally and housed in print repositories so that some libraries can responsibly withdraw their own print holdings, according to a new report published by Ithaka S+R. Written by Roger Schonfeld and Ross Housewright, “What to Withdraw: Print Collections Management in the Wake of Digitization” takes a system-wide approach to the needs of libraries and their users collectively, rather than focusing on regions, systems, or consortia.

“Libraries are right to push aggressively into the digital future but should do so with an awareness about risk and tradeoffs,” said Housewright, an analyst at Ithaka S+R, the strategy and research arm of the nonprofit organization ITHAKA, which is also the parent company of JSTOR and Portico.

Looking at reasons for retaining and preserving physical copies of scholarly journals, “What to Withdraw” proposes minimum time periods that require libraries to give access to both print and digital versions. It then offers a minimum number of required print copies to retain. Based on this analysis, the report concludes that certain print journal backfile sets are well enough digitized and contain few enough images that it is unlikely there will be future demand for them by users.

Some print materials, the authors warn, may not yet be ready for broad withdrawal without risk. For these materials, several strategies are recommended to give libraries more flexibility. First, organizations responsible for digitization programs should provide more transparency on the quality of their digitization work and participate in ongoing efforts to upgrade the quality of their scans. In addition, libraries should form deeper partnerships with publishers and other digitizers.

“There is an opportunity before us to make a system-wide impact on print collection management,” said Housewright, “but in order to do so libraries and digitizers need to commit to collaboration at a level unseen today.”

Rumors have been circulating this summer about a possible closure of the Witt Library and the Conway Library at the Courtauld Institute of Art in England, a situation reported on last month by Martin Bailey in the Art Newspaper. The good news is that the two libraries will remain open for scholars and the public—but only after a two-month temporary shuttering beginning early next month. Yesterday CAA received the following missive from the venerable London-based art institution:

The Courtauld Institute of Art is pleased to confirm that the Witt and Conway Libraries will remain open to the public five days a week and [that] the Photographic Survey collections will continue to be accessible by appointment, contrary to concerns recently expressed by some members of the art community.

Like other higher education institutions worldwide, The Courtauld has had to review all its operational activities and services in the light of the current economic climate. This review has led to a decision to restructure the management of our image libraries in order to minimise their net cost to the Institute. To allow time to implement the agreed changes, these libraries will be temporarily closed from 7 September 2009 and will reopen on 2 November 2009. They will then be open to the public from Monday to Friday between the hours of 11am and 4pm (subject to usual Bank Holidays etc).

Requests for photographs, rights and reproduction rights from the Witt and Conway Libraries should continue to be addressed to Courtauld Images: +44 (0)20 7848 2879, images@courtauld.ac.uk or via www.courtauldimages.com.

The Witt Library houses a collection of about 2 million reproductions of Western paintings, drawings, and prints from 1200 AD to the present. The Conway Library has more than 1 million images, including photographs and cuttings of architecture, architectural drawings and publications, sculpture, ivories, seals, metalwork, manuscript illumination, stained glass, wall paintings, panel paintings, and textiles.

The J. Paul Getty Trust in Los Angeles has returned full ownership of the Avery Index to Architectural Periodicals to Columbia University in New York. Produced since 1934 at Columbia’s Avery Architectural and Fine Arts Library, the internet-based index has been operated by both institutions for twenty-six years, with the Getty providing funding and technical and administrative support while Columbia managed its production.

An essential research tool, the Avery Index provides a comprehensive listing of journal articles published worldwide on architecture and design, city planning, interior design, landscape architecture, and historic preservation. At present, about 225 institutions are subscribers, which comprise nearly all major academic institutions internationally who support research in architecture.

Last spring, in connection with Getty-wide budget reductions, the Getty Research Institute (GRI) announced its intention to transfer the index back to Columbia. Moreover, says GRI director Thomas Gaehtgens, the index has become increasingly self-supporting.

Columbia and the Getty will ensure a seamless transition for users of the index, coordinating continuing distribution agreements as they have in the past. The Getty will continue providing administrative and technical support during the transition period from July 1, 2009 until December 31, 2009.

The Getty Research Institute just published a statement on its website regarding the future of the Bibliography on the History of Art (BHA, also known as the International Bibliography of Art, or IBA). The statement appears in full below:

In response to current economic conditions, the J. Paul Getty Trust recently announced it will significantly reduce its 2010 fiscal year budget. This will have an impact on all of the Getty’s operations, including the Getty Research Institute (GRI). Since news of the Getty’s budget reduction became public, including information about the Bibliography of the History of Art (BHA), we have received some inquiries about the BHA’s future. We thought it would be helpful to review the history of the Getty’s involvement with the BHA, the current status of the database, and our expectations for its future.

From 1990, when the International Repertory of the Literature of Art (RILA) and the Répertoire d’Art et d’Archéologie (RAA) came together to form BHA, it was a joint project between the Getty and the major database producer, the Institut de l’Information Scientifique et Technique-CNRS. At the end of 2007, this collaboration ceased and BHA formally came to an end. Since January 2008, the GRI has continued production of the database on its own, under the name of the International Bibliography of Art (IBA), and over the last sixteen months, the GRI has made an effort to forge collaborative partnerships on the IBA both nationally and internationally.

While there is interest in seeing the database continue, there have been no formal partnership commitments and no guarantees of outside funding for the project. Unfortunately, with the GRI facing severe budget challenges and without strong and committed partners to share the work, it has become impossible for the Getty to maintain the IBA on its own. Nevertheless, the GRI continues to be interested in seeing the IBA continue its service to the art historical field.

In the near term, the IBA will continue its work, and the first of three updates to the database will be on June 30, 2009. This update will include new data (IBA), and all of the past data of BHA and RILA. It will not contain RAA. This June 30 update will also include the updates from December 31, 2008 and March 31, 2009, which were delayed for technical reasons. All subscribers will also receive scheduled updates on September 30, and December 31, 2009.

Beginning January 1, 2010, the Getty will no longer support the ongoing IBA. We are hopeful that by this time the IBA will be transferred to an organization that can provide continuing support for this valuable resource. Our goal is to move the BHA/IBA to an organization that will provide a transfer in service smooth enough that subscribers may not even notice. We are hopeful that the same distributors will be used after January 1, 2010, and that updates will continue in a regular way.

We will keep the art historical community informed as this process develops. At this time, we would like to express our gratitude to the art reference librarians, art historians, and graduate students whose support has sustained RILA/BHA/IBA for over 29 years. We look forward to your continued support during this period of transition.

Last week CAA published a short statement addressing its concerns about this invaluable database for academic research in the visual arts.

Like many of our art colleagues and allied academic and cultural institutions in the field, the College Art Association is deeply concerned about the status of the Bibliography of the History of Art (BHA). CAA continues to communicate with the Getty Research Institute (copublisher of the BHA, along with the French Institut de l’Information Scientifique et Technique du Centre National de la Recherche Scientifique) about the future of the BHA and how this vital bibliographic resource can be maintained. We will do what we can as necessary to secure its longevity once we have had our inquiries answered by the Getty.